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Participation Guidelines
  1. Participation as a SELLER delegate in PHITEX is open only to qualified DOT-accredited suppliers of Philippine tourism products and services; priorities are TPB members. Participation is on a pre-registration basis and on a first-come-first-served basis.
  2. Each SELLER organization is allowed to register a maximum of 3 delegates. Qualifed sellers’ position/designation should not be lower than a Middle Manager
  3. Registration of Corporate SELLER is allowed. A Corporate SELLER is applicable to any of the following types of organizations:
    1. Chain organizations with multiple properties and/or branches in two or more regions in the Philippines.
    2. Holding companies with two or more properties/services under the same names located in two or more regions in the Philippines.
    3. Managing companies overseeing the operations of two or more properties/services located in two or more regions in the Philippines
  4. A SELLER cannot sell properties that are not yet DOT accredited and are not yet in operation.
  5. Confirmation of SELLER Registration is subject to the following:
    1. Duly accomplished SELLER Online Registration form
    2. Duly accomplished SELLER Online Questionnaire form
    3. Submission of copy of DOT-Accreditation Certification (for expired Certifications, kindly furnish a copy of the DOT’s acknowledgement reply on your application for renewal)
    4. For Accommodation Establishments, a Copy of Certificate of Authority to Operate or proof of application


  1. Registration is free-of-charge (FOC)
  2. Seller/Buyer will receive an email regarding her/his status of Registration
  3. The program of activities will be accessible on the website and will be updated from time to time. Kindly refer to the PHITEX 2020 Program Schedule for more details.
  4. Three weeks from the event proper, both buyers and sellers will receive an email requesting to select their meeting appointments via the virtual platform. There will only be 1 set of pre-arranged meetings per Seller Company.
  5. Matching of appointments will be done the week after selection and shall be posted on your Schedule Tab once generated by the system. The buyers and sellers have five days to choose their preferred meetings. The system will match the meetings based on:
    • Perfect Match (buyer and seller choose each other)
    • Buyer preference
    • Seller preference
  6. Delegates may update their profiles on the virtual platform starting on the first week of September 2020 including but not limited to profile photo, contact details, company logo and profile as well as social media accounts. While sellers are highly encouraged to upload photos of their properties/products, e-brochures and company video. A bulletin will be published on the guidelines in uploading materials on the platform in due time.
  7. B2B Meetings with Short Haul Markets from Asia and the Pacific, North Asia and India will be scheduled from 0930H to 1600H Manila time, while meetings with Long Haul Markets from the Middle East, Europe, Africa, and Americas will be from 1600H to 2200H Manila time.
  8. A maximum of sixteen (16) meetings per day is scheduled for short haul and fourteen (14) meetings for long haul markets will be held daily. Schedule of activities can also be found on the platform.
  9. The B2B pre-arranged meetings are scheduled for fifteen (15) minutes each. Participants will be notified three (3) minutes before the end of the meeting to wrap up the discussion.
  10. Should you still have an open schedule, you may opt to directly message your desired buyer/seller to set an appointment via the chat features of the platform. If the meeting request is approved, the icon will be in color green while orange if pending. Also, for the duration of the PHITEX, the “Lounge” link is open for meetings onsite or networking with no prior or current appointments. Here you may socialize with other buyer and seller delegates using this feature. The time allotted for each meeting is fifteen (15) minutes.
  11. To further enrich the Seller participation in PHITEX, a line-up of webinars have been prepared to help you in navigating the virtual world. All seller participants are encouraged to join the webinars and actively participate in the discussions.
  12. Sellers are required to complete an online Seller Evaluation Form at the closing day of the event.


  1. Buyers should not sell any tourism products to any registered Seller or any Philippine party for the duration of the event.
  2. Similarly, registered Sellers are not allowed to buy any tourism products from an invited Buyer.
  3. Sellers should not sell, promote or display a non DOT-accredited sister property or branch in the Philippines or a sister property or branch located outside the Philippines.
  4. All Buyer and Seller appointments are pre-arranged. Buyers and Sellers are not allowed to refuse any appointment request for as long as their appointment schedules have open slots.
  5. Buyers should report Sellers who did not show up during a session and similarly Sellers should report Buyers who did not meet their requirements.
  6. You may contact the Support Team for any no-show appointments.

PHITEX 2020 Secretariat must be notified in writing via email of any cancellations or delegate substitutions on or before 31 August 2020.


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